WPS Writer makes it easy to draft a comprehensive project charter that clearly outlines goals, boundaries, and expectations from day one

An effective project charter acts as a binding reference point that unites stakeholders, gains formal endorsement, and provides ongoing direction for the project team

To begin, open wps office下载 Writer and start with a blank document

Select a standard sans-serif font—Calibri, Arial, or Times New Roman—set at 11 or 12 pt to maximize legibility across devices and printouts

Place the project’s official title at the top, center-aligned and formatted in bold to draw immediate attention

Immediately after the title, insert both the date the charter was drafted and the name of the person officially responsible for the project

Doing so ensures responsibility is clear and helps readers understand the project’s origin and purpose

Then, add a heading labeled "Project Overview"

In this section, clearly describe the project in one or two concise paragraphs

Explain why the project is being initiated, what problem it aims to solve, and what benefits it is expected to deliver

Use plain language to ensure that all stakeholders, regardless of technical background, can understand the intent

After the overview, move on to outlining the project’s key goals

Present them in a clear, bulleted format to enhance scanning and retention

Ensure all objectives are precise, quantifiable, realistic, strategically aligned, and tied to a defined timeframe

For example, instead of saying "Improve customer service," write "Reduce average customer response time from 48 hours to under 24 hours within six months"

Such specificity enables clear performance monitoring and eliminates subjective interpretations of success

Move to the "Project Scope" section and define its boundaries

Be crystal clear: list what the project will cover, and equally stress what it will not address

This helps prevent scope creep, a common cause of project delays and budget overruns

Anchor your scope with direct statements such as "Included:…" and "Excluded:…" to leave no room for interpretation

If applicable, reference any deliverables such as reports, software, or training materials, and specify their expected format and quantity

Create a separate heading labeled "Key Stakeholders" to list all involved parties

Name every person or entity whose input, approval, or participation directly impacts the project’s success

Clarify what each stakeholder contributes—whether decision-making power, resource provision, feedback, or oversight

This upfront clarity eliminates ambiguity in communication channels and role expectations from day one

Add a simplified schedule highlighting key phases and deadlines

Avoid micro-level task lists—focus instead on the major phases: initiation, execution, review, and go-live

If certain phases cannot begin until another is complete, add a line like "Depends on final budget approval"

This provides a visual sense of the project’s rhythm without overwhelming the reader with granular details

Dedicate a distinct part of the document to financial estimates

Give a total projected cost and itemize it under headings like staffing, technology, materials, and professional development

If the budget is still being finalized, indicate that it is preliminary and subject to change upon further review

Openness about cost assumptions fosters credibility and reduces surprises later

Finally, include a section on approval

At the document’s end, reserve lines for handwritten or digital signatures alongside typed names of the sponsor, manager, and core stakeholders

Add a line for the date signed

This formalizes commitment and serves as documentation that all parties have reviewed and agreed to the charter’s contents

Ensure uniformity in fonts, spacing, heading styles, and alignment throughout

Use headings with slightly larger font sizes and bold styling to distinguish sections

Standardize top, bottom, and side margins, and use consistent paragraph spacing to avoid visual clutter

Run the spell and grammar checker via the "Review" ribbon to eliminate typos and grammatical inaccuracies

Have a peer or team member read through the charter to ensure it’s understandable and covers all critical elements

Once finalized, save the document with a descriptive name such as ProjectCharter_ProjectName_Date and store it in a shared folder accessible to all team members

While the charter can be updated later, its first draft establishes credibility and direction for the entire team